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Refund Policies

Aid recipients who withdraw from Mount St. Mary's University mid-semester will have their financial aid package reviewed and may have their aid eligibility reduced. This review will include separate calculations for institutional and federal aid programs. In all cases, the date of withdrawal is determined by the dean of academic services, and the financial aid office will calculate any necessary adjustments to the aid.

Institutional Aid

Students who withdraw from or leave the University during the semester will have their institutional financial aid prorated at the same percentage of their tuition refund processed by the Accounting and Finance Office.  Therefore,

If a student withdraws: Financial aid is reduced:
before the end of the first week of classes 100%
before the end of the second week of classes 80%
before the end of the third week of classes 60%
before the end of the fourth week of classes 40%
before the end of the fifth week of classes 20%
after the fifth week of classes 0%

Federal Aid

The Financial Aid Office is required by federal statute to determine how much financial aid was earned by students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60 percent of a payment period or term.

For a student who withdraws after the 60 percent point-in-time, there are no unearned funds. However, a school must still complete a return calculation in order to determine whether the student is eligible for a post-withdrawal disbursement. 

The calculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:

Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid. 

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: 

Aid to be returned = (100 percent of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term. 

If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution. 

If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student's withdrawal. 

The institution must return the amount of Title IV funds for which it is responsible no later than 45 days after the date of the determination of the date of the student's withdrawal.

Refunds are allocated in the following order:

  • Unsubsidized Federal Direct Loans
  • Subsidized Federal Direct Loans
  • Direct PLUS Loans
  • Federal Pell Grants for which a Return of funds is required
  • Federal Supplemental Opportunity Grants for which a Return of funds is required
  • Other assistance under this Title for which a Return of funds is required (e.g., LEAP)