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Public Safety Policies & Forms

The Mount's Department of Public Safety is a service-oriented safety enforcement organization with the goal of providing a safe, secure and orderly environment in which teaching, learning and administrative operations of the university can excel.

Public Safety Policies

Public Safety Forms

Dispatch Main Line 301-447-5357

Inclement Weather Policy

The Inclement Weather Policy ensures the safety of Mount St. Mary's students, faculty, staff, administrators and visitors and the efficient operation of the university during severe/hazardous weather.

Severe/hazardous weather is defined as any weather condition that may endanger our faculty, students or staff while en route to their classroom or work place. Faculty, students and staff are required to follow the guidelines of this institutional policy.

Determination of Closing or Delay

The president of the university will decide if severe/hazardous weather conditions exist and warrant a delayed opening or a closing of the university. The seminary as a resident institution does not close because of severe/hazardous weather. A delay or closing of the university includes both classes and offices. The president will make the decision in consultation with the director of public safety, based on the following information:
  • conditions of the university roadways and parking lots and the ability of physical plant staff to keep up with the storm
  • conditions of local roadways and the ability of the state and county to keep the roads passable
  • weather forecasts for the next 12 hours (according to the National Weather Service)
  • state and/or county restrictions

Announcements of Closing or Delay

  • For storms occurring late at night or early in the morning, the decision to close or delay operations will be announced at approximately 5:30 a.m.
  • The decision to cancel evening undergraduate and graduate classes will be made by the president before 3 p.m. The decision to cancel off campus classes will also be made at this time by the president.
Severely changing weather conditions occasionally dictate that decisions be made at a later time or that a delay be extended. When severe weather is forecast, please monitor the designated TV and radio stations in your area, access the university website or call the University Weather Line at 301-447-5777 for updated information. All official university notifications and updates will be made through the MountAlert messaging system. In no cases should students, faculty or employees travel to campus if the local weather conditions are unsafe. Given the distances and local weather conditions, the university will accept personal judgment concerning the safety of travel. Please exercise caution and consider your personal safety as the first priority.

Delay Schedule A (M/W/F)

Inclement weather class schedule A

Regular Class Time

Delayed Time

8 a.m. 10 - 10:40 a.m.
9 a.m. 10:50 - 11:30 a.m.
10 a.m. 11:40 a.m.- 12:20 p.m.
11 a.m. 12:30 - 1:10 p.m.
noon 1:20 - 2 p.m.
1 p.m. 2:10 - 2:50 p.m.
2 p.m. 3 - 3:40 p.m.
3 p.m. 3:50 - 4:30 p.m.
Science labs have a separate delay schedule. Download the Science Lab Delay Schedule. Students will be notified of individual class cancellations by their professors via email/Canvas.

Delay Schedule B (T/Th)

Inclement weather adjusted class schedule B

Regular Class Time

Delayed Time

8 a.m. 10 - 11 a.m.
9:30 a.m. 11:10 a.m. - 12:10 p.m.
11 a.m. 12:20 - 1:20 p.m.
12:30 p.m. 1:30 - 2:30 p.m.
2 p.m. 2:40 - 3:40 p.m.
3:30 p.m. 3:50 - 4:50 p.m.
Science labs have a separate delay schedule. Download the Science Lab Delay Schedule. Students will be notified of individual class cancellations by their professors via email/Canvas.

Reporting for Work

Only essential personnel should report to work during a university closing. Unless otherwise indicated, closings shall be effective at 8 a.m. on the day of the closing to coincide with the regular business day. In the event of a delay, emergency personnel and all physical plant personnel should report to work as regularly scheduled. Essential staff employees will be paid in accordance with the Employee Handbook for staff employees of Mount St. Mary's University. In the event of a delay the university will open for regular business at 10 a.m., unless otherwise determined.

Essential Designation

Scheduled public safety officers, residence life and designated physical plant employees are considered essential personnel. Although not considered essential services, the library, media center, computer labs and Knott ARCC have each developed contingency plans so that limited services can be offered except in the most extreme of weather conditions. The post office, university store and all other offices and services are considered nonessential and will not open when the university is declared closed.

Nonessential Designation

Nonessential employees shall not report to work during a delay or university closing without the express consent of their immediate supervisor. This permission should not be given by the immediate supervisor without first consulting the director of human resources or the divisional vice president.

Extracurricular Activities

Unless otherwise announced, all extracurricular activities (lectures, recitals, athletic events, etc.) are canceled when the university is closed because of weather conditions.

Knott ARCC

During a delay or closing of the university every effort will be made to keep the Knott ARCC open for the Mount community. In the event of a delay or closing information on hours of operation for the ARCC, including schedule adjustments, will be available through the ARCC's Info hotline at 301-447-7424.

Media Center and Phillips Library

During a delay or closing of the university every effort will be made to keep both the library and media center open. In the event of a delay or closing information on hours of operation for the library and the media center, including schedule adjustments, will be available through the university weather line at 301- 447-5777.

Individual Class Cancellations

Weather conditions in a particular area that are not severe enough for a university delay or closing still might make it hazardous for a faculty member or employee to make it to the Mount. In such cases, faculty members should inform Public Safety of their class cancellations. This information will be added to the Mount Weather Line. The faculty member will be asked to provide the last four digits of his/her social security number. All employees, including those designated as essential, should notify their immediate supervisors prior to their scheduled shifts if they cannot report to work.

Liberal Leave Policy

The liberal leave policy will be recognized for any employee who cannot get to work because of hazardous weather conditions. Liberal leave means an employee must use his/her vacation, personal leave or leave without pay, but need not obtain prior approval.

Use of University Vehicles

No university fleet vehicle will be dispatched to any employee or student when road conditions are unsafe for travel.

Snow Emergency Lots/Parking

Vehicles parked in a "snow emergency" lot that are not assigned to that lot and are interfering with snow removal will be towed at the owner's expense. Terrace, Pangborn, Bradley (front and back) and University Apartment lots are designated as snow emergency lots. It is the owners' responsibility to move vehicles to the assigned lot in advance of an approaching storm.

Snow Removal Plan

The following is the scheduled order for snow removal. Keep in mind that several operations will be occurring at the same time.
  1. Main Campus Roads
  2. Parking lots
    1. Dining Services (Lot 9)
    2. Pangborn (Lots 5 and 5A)
    3. Faculty and commuter lots (Lots 10 and 8)
    4. Bradley Administration (Lots 3 and 3A)
    5. ARCC employee lots (Lot 14 and north ramp)
    6. Seminary (Lots 11 and 11A)
    7. Science Building (Lot 6)
    8. Resident and theme houses
    9. Resident Student Parking (Lots 7 and 10)
    10. ARCC event parking (Lots A-F and 14A)
  3. Essential walkways and steps. The main arteries from parking lots, academic center and campus center building to residence halls and offices.

Subsequent Delay or Closing Days

On the day following a closing or delay the university will normally reopen on the regular schedule. If the conditions that warranted the closing or delay continue into the next day the president will again make the determination regarding the appropriateness of any new delay or closing. In the event the president determines that another delay or closing is appropriate a new notification process will be initiated by the university.

University: 301-447-5777 ARCC Info: 301-447-7424

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Parking and Traffic Control Policy

The Mount St. Mary’s University Department of Public Safety is responsible for controlling parking and traffic movement on campus. The goals of the Parking and Traffic Control Policy are to maintain an orderly process that addresses the personal needs of individuals in the community, provide for the community’s safety, and protects the aesthetics of the campus. Mount St. Mary’s University’s campus is posted with parking requirements and all students and employees receive information concerning the University’s Parking and Traffic Control Policy when they register a vehicle on campus and at the start of each academic year.

The Primary Elements of the Parking Policy:

  1. All vehicles parking on Mount St. Mary’s University’s Emmitsburg campus shall be registered with Public Safety and shall display a valid Mount St. Mary’s University parking permit.
  2. Vehicle parking is assigned on the basis of status (employees, commuter students, resident students, and visitors; and class (i.e. freshmen and sophomores, or juniors and seniors).
  3. For purposes of this policy graduate students and graduate assistants will be considered commuter students regardless of whether or not they are in on-campus housing.
  4. Students are not authorized to obtain a parking permit for another student.
  5. Any student who misrepresents information on any University form or application, including the parking permit application, is subject to sanctions under this parking policy as well as the Student Code of Conduct.
  6. Only vehicles with valid “Handicap” plates or placards may park in “Handicap” spaces. Unauthorized vehicles parked in a “Handicap” parking space are subject to ticketing and towing.
  7. Fire lanes may only be used by emergency vehicles. Unauthorized vehicles parked in a fire lane are subject to ticketing and towing.
  8. At no time shall unauthorized vehicles park in a location where the stopped vehicle will restrict movement of other vehicles or access to a building or other location unless specifically authorized and permitted to do so.
  9. Parking regulations are in effect at all times, including semester breaks, holidays and summer break.
  10. Refer to the “Designated Parking Areas and Assignments” at the end of this document for additional information on parking assignments and restrictions on campus.

Registration

All Parking Registrations can be obtained at the Department of Public Safety. Students must register their vehicles each academic year at Public Safety. Office hours M-F, 8 a.m.-5 p.m.

Display of Parking Permits

Student/Employee parking permits are hang-style tags and shall be displayed by hanging from the rearview mirror of the vehicle when parking on campus.

Special Circumstances

Occasionally, it might be necessary to park near a residence hall or office/classroom building for a short period of time to load or unload a vehicle. To avoid receiving a parking citation please park in one of the "15-minute loading/unloading" spaces found at various locations on campus. If a "15-minute loading/unloading" space is not available, call Public Safety at (301) 447-5357 and provide the desk officer with a description of the vehicle and an estimate of how long your vehicle will be in the unauthorized area.

Should a vehicle be found to be inoperable in an unauthorized lot or space, the person responsible for the vehicle should call Public Safety and an officer will respond and offer assistance. If the vehicle remains inoperable, the officer will verify its condition and Public Safety may authorize a temporary permit or time extension.

Significant Noncompliance

Significant instances of noncompliance with this parking policy may result in towing the offending vehicle from campus at the owner’s expense for excessive or serious violation(s) of this parking policy. Instances that may be deemed to be significant instances of noncompliance include but are not limited to:

  • Parking, stopping or standing in a fire lane, reserved space or handicapped space without authorization.
  • Parking, stopping or standing in a manner that creates a safety hazard.
  • Parking, stopping or standing in a manner that interferes with snow removal.
  • Parking, stopping or standing in the grass or on a sidewalk.
  • Parking, stopping or standing in a manner that obstructs the flow of traffic on streets or traffic ways.
  • Parking, stopping or standing in a manner that interferes with an emergency right of way.
  • Parking, stopping or standing in a manner that interferes with an actual emergency response.
  • Student vehicles cited for parking violations ten (10) or more times in an academic year may be subject to additional sanctions including towing and/or loss of their parking privilege for the remainder of the academic year.
  • Other acts of significant noncompliance as determined by the director of the Department of Public Safety or higher university authority.

Selection of Towing Services

Private towing companies are utilized by Public Safety. The owner of the towed vehicle can call Public Safety for the address of the towing company. Neither the Mount nor Public Safety receives any payment for the towing.

Once a towing company has been called to campus the person responsible for the vehicle for which the tow was requested may be held accountable for reasonable charges associated with the towing request.

Parking Appeal Process

Citations may be appealed online or by submitting an appeal in writing to Public Safety, or on the form available at the Public Safety office. Appeals must include the citation number, the date and location of the violation, name and email address of the person appealing the citation, the registration number and/or the permit number of the vehicle and the reason for the appeal.

Appeal time limit – Appeal within 10 business days of citation’s issuance (academic breaks excluded). After this time, the right to appeal may be forfeited.

Notification of the appeal finding will normally be returned by email within 10 business days.

Paying Parking Citations/Tickets

Fines for a parking citation are payable at Public Safety during regular business hours between the hours of 8:30 a.m.-5 p.m., Monday through Friday. Tickets are payable at the Accounting and Finance Office on the third floor of Bradley Hall during normal business hours.

Process for Unpaid Citations

Upon the expiration of the appeal period unpaid student vehicle citations that have been forwarded to the Accounting and Finance office are charged to the student’s campus account and added to the student’s next billing statement.

Unpaid citations may cause a student to be unable to register for the next semester’s classes, get copies of course transcripts or get a diploma upon graduation.

Parking Lot Restrictions/Overflow

The following Lots are reserved 7 days a week, 24 hours a day.

  • Lot 1 (Terrace)
  • Lot 2 (across from Knott Auditorium)
  • Lot 3 (behind Bradley)
  • Lot 4 (visitor’s only)
  • Lot 6 (Coad Science building)
  • Lot 9 (McGowan Student Center)
  • Lot 14 (Knott ARCC)
On Weekends from Friday at 5:30 p.m. – Sunday at midnight, students may park in Student Lots - 7, (Powell), 10 (Memorial Gym), 8 (Apartments) and 5 (Pangborn).

Missing Student Policy

Mount St. Mary’s University considers the safety of our students to be essential in the creation and maintenance of an environment where learning is encouraged and supported. The purpose of this policy is to establish procedures to guide the university’s response to reports of missing resident students in support of that proposition. Reports of missing commuter students may also be made to the Public Safety Department who can then notify and assist the appropriate law enforcement authority in an investigation of the missing student.

Notifications and Minors

Each Mount St. Mary’s University student who is 18 years of age or older, or who is legally emancipated has the opportunity to identify an individual(s) to be contacted by Public Safety or the Dean of Students whenever circumstances indicate that the student may be missing or otherwise endangered. If the student is under 18 years of age and is not emancipated, the university is required to make any missing student notification to the custodial parent(s) or guardian(s).

Reporting a Missing Student

Any reports of a missing student should be directed to the Department of Public Safety in person or by telephone at 301-447-5357. An investigation into the circumstances surrounding the student being reported missing will be promptly initiated by Public Safety and the Office of Residence Life. Nothing herein shall prohibit the investigation of a report of a student missing before a specific amount time has elapsed.

Investigative Steps

Investigative steps may include but are not limited to:
  1. Calling the student’s personal cell phone on record.
  2. Entering the student’s residence hall room.
  3. Checking class schedules and visiting scheduled classes.
  4. Contacting faculty members regarding class absences
  5. Contacting known friends, roommates, acquaintances, and place(s) of work, if any.
  6. Checking vehicle registration records for vehicle information and searching the vicinity for any registered vehicles.
  7. Checking MountCard records for purchase history and/or building access information.
Upon receipt of a credible missing student report, Public Safety will notify the appropriate law enforcement authority as soon as practicable. If a reported missing student is not located within 24 hours of the initial report the university is required by law to contact the appropriate law enforcement authority. Nothing herein shall prohibit the prompt notification of the appropriate law enforcement authority of a report of a student missing in fewer than 24 hours. Once Public Safety and/or appropriate law enforcement authority has been notified and makes a determination that the student reported is indeed missing, the Dean of Students or his/her designee shall initiate the emergency contact procedure using the student’s designated emergency contacts. Following notification of appropriate law enforcement authority, the university will cooperate in the investigation and offer assistance necessary to locate a missing student.

Call 301-447-5357

Vehicle Operator Policy

To ensure campus safety, Mount St. Mary's University requires specific driver qualifications to be met for individuals who operate university equipment. As a condition of employment a Driver Questionnaire is to be completed and reviewed by Human Resources, a Motor Vehicle Record check is to be made and the results reported to the fleet management supervisor. New operators must sign a Drivers Agreement, which is to be retained in the driver’s file. MVR checks are to be made on all active drivers periodically to determine the operator’s eligibility to continue to drive a MSMU University vehicle.

Motor Vehicle Records (MVR) Criteria

To assure consistency in determining an operator’s fitness to drive a Mount vehicle, all operator’s MVR (motor vehicle records) are checked at the time of hire and when the driver's license history is periodically reviewed (approximately every two years):

Criteria

MVRs are separated into a four groups:
  1. Clean – no violations or at fault accidents.
  2. Acceptable – 2 minor violations or one at fault accident in past 3 years.
  3. Marginal – 3 minor violations or 2 at fault accidents in past 3 years.
  4. Unacceptable – Any major conviction in past 5 years, or violations or accidents in excess of the other criteria.

Type A. Major Convictions

  • Driving under the influence of drugs or alcohol
    Reckless Driving/Excessive Speeding (30 mph over limit)
    Vehicular Homicide
    Assault with a motor vehicle
    Driving with a suspended license
    Eluding law enforcement
    Leaving the scene of an accident

Type B. At-Fault Accident

All accidents regardless of fault, unless the operator was fully stopped at the time of impact and struck from behind by another vehicle.Type C. Minor Violations
All moving violations including exceeding posted limit regardless of the exceeded posted speed limit, Illegal/reckless lane change violations and red light offenses

Criteria to Decline, Assign Probation, Re-assign, Terminate Privileges

motor vehicle records- Criteria to Decline
1 or More Type “A” Preceding 36 Months
2 or More Type “B” Preceding 36 Months
3 or More Type “C” Preceding 36 Months
1 Type “B”, 2 Type “C” Preceding 6 Months

Application of Policy

  • Driving record criteria will be applied equally and in a non-discriminatory to all drivers.
  • No person shall be allowed to operate a MSMU vehicle that has not provided a valid personal MVR and submitted said document to the Fleet Administrator for evaluation. The Fleet Administrator reserves the right to reject applications for driving privileges in the act of enforcing the driver qualification standards of the University.
  • Current employees who are at Marginal status upon review will be required to attend a defensive driving course. Operators will not be allowed to drive until such course is completed.
  • Persons who are or become placed into an unacceptable status may not drive a MSMU vehicle under any circumstances.