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Employee Resources

Return to Campus Plan

Mount St. Mary’s University’s policies and protocols for responding to the COVID-19 pandemic have, and will continue to be rooted in these Guiding Principles:

  • First and foremost is the health and safety of our community. No decisions will be made without first considering the health and safety of our community, informed by guidance from federal and state public health authorities.
  • We will emphasize student success as we fulfill our Mount mission to graduate ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others.
  • We will be flexible in responding to the uncertainty caused by this pandemic. Our faculty, administrators, staff and students have demonstrated this principle as we moved quickly to remote instruction this semester and we will continue responding with innovative solutions to tough problems.
  • We will treat our students and employees with respect emphasizing empathy and compassion as you re-socialize physically into the Mount community as we know this pandemic has seriously impacted some in our community more than others. We are committed to helping our community members in keeping with the traditions of Catholic social justice.
  • We will steward our financial resources to ensure the university’s strength and stability for the long term. Our decisions must consider the future as well as the present so we are positioned to enjoy another 212 years.

Read the full Return to Campus Plan

Snapshots: What Will the Mount Look Like?

The Mount Safe Initiative seeks to safeguard the health and well-being of all members of the Mount community during the COVID-19 crisis while fostering student success. Our policies and procedures will be updated as our knowledge about and understanding of the virus evolves.

FAQs: Flexible Work Policy Discontinuation

The University’s Return to Campus Plan anticipates a return to standard operations for Fall 2021. Remote teaching and learning options will only be available by exception. The University will continue to monitor key metrics on campus as well as in our local community in determining the appropriate timeline for making a decision to discontinue our Flexible Work Policy, at which point, only documented requests for an ADA Accommodation will be considered.

Once the Flexible Work Policy has concluded, only faculty/staff who fall within the CDC’s definition of “vulnerable person” (documented in our Return to Campus Plan or with a documented disability may request reasonable accommodations to their work environment. The Office of Human Resources will review accommodation requests from vulnerable persons in the same manner it reviews disability accommodations.

How does an employee request accommodation?

Faculty and staff who are requesting workplace accommodations at Mount St. Mary’s University are required to submit documentation under the ADA Amendments Act and Section 504 of the Rehabilitation Act of 1973. Individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations and the right to equal access to programs and services.

The interactive process of determining what accommodations are reasonable and appropriate for an employee with a disability is done on a case-by-case basis and involves the employee, the supervisor/manager, and the Office of Human Resources. More details about making a request, documentation requirements, and the interactive process will be made available soon.

What is a reasonable employee accommodation?

A reasonable accommodation is a modification or change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability.

Who is eligible for accommodations?

All qualified employees with disabilities including regular, full-time, part-time, and temporary employees, are eligible to request workplace accommodations. An employee is considered to have a disability under this policy if he or she has a physical or mental impairment that substantially limits one or more major life activity, or if he or she has a record of such impairment.

Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working.

An employee is considered qualified if he or she has the requisite skills, experience and education to perform the job, and is able to perform the essential functions of the job with or without accommodation.

Policy for Distribution of Personal Protective Equipment and Disinfection Supplies

Masks and Face Shields

  • Face coverings must be worn by all employees, students, visitors/guests, and contractors/vendors on all University campuses (Main, Frederick, Seminary, Grotto) when in the presence of others and when indoors. Face coverings are not required while alone in private offices, in residence hall rooms (unless visitors are present) or outdoors when not in the presence of others. Everyone is expected to bring their own face coverings but face masks will be provided to anyone who has forgotten to bring one.
  • Physical Plant maintains an inventory of disposable masks but quantities are limited because of the high demand in the marketplace.
  • Each Department or Office administrative assistant should maintain a small supply of masks (5-10) for employees and students in their areas by submitting a work order request through GoFMX. These are meant to be used as “back ups” when someone forgets their face covering or when one gets damaged or becomes unusable during the day.
  • Offices that receive a large number of visitors (Admissions, Public Safety) may need a larger supply on hand.
  • A limited supply of face shields is available for faculty to use while teaching in cases where face masks impede instruction. The effectiveness of face shields in mitigating virus emissions is unknown whereas face masks are recommended by state and federal health agencies. Therefore, face masks are the preferred option.
  • If a student is not able to purchase or obtain their own face coverings, they should contact Student Life who can provide them.


  • Gloves are needed primarily for individuals whose duties include cleaning and disinfecting and for health care workers. Physical plant maintains an inventory of gloves and administrative assistants may order them for types of employees by submitting a work order request through GoFMX.
  • If other individuals whose work duties do not include cleaning or health care wish to wear gloves on a regular basis, they are expected to bring their own.


  • Hand sanitizer wall dispensers have been installed throughout university buildings and are maintained by the custodial team.
  • Enviroshield® (SD90) is a long-term disinfectant that is applied to any work surface, furniture, or high-touch object and inactivates viruses. It has been applied to virtually all rooms at the Mount, providing a full six months of antimicrobial action, greatly reducing the need to wipe down surfaces with disinfection liquids.
  • SD90, in conjunction with the university’s daily cleaning protocols, offers an extra safeguard that modifies our response to confirmed cases of the COVID-19 virus on campus. Out of an abundance of caution, the university will provide an extra layer of disinfection by applying a second, shorter-term treatment of SD90 to living areas and residence rooms of those confirmed to have contracted the virus.
  • Employees and students are responsible for regular (at least once daily) cleaning and disinfection of your personal items (keyboard, mouse, laptop, phone, purse, tablet, etc.) to which Enviroshield® was not applied.

FAQs: Daily Health Attestation

1. How often do I need to submit the attestation?

Daily. All students and employees are required to submit the attestation on a daily basis on days when they would normally be on campus.

2. I’m not going to be on campus today. Do I need to submit the attestation?

Yes. If you would, under normal circumstances, be expected on campus (work, classes, etc.) you need to submit the form. The attestation allows you to note you do not plan to be on campus today).

3. Do I have to wait for someone to tell me I can come to campus?

No. If you are able to answer ‘no’ to all questions, you may proceed.

4. What does “close contact” mean?

Close contact means someone was closer than six feet for more than 15 minutes from an individual who is positive for COVID-19. It does not matter if the individuals were wearing face coverings.

  • If the COVID-19 positive person had symptoms, the contact time would start two days (48 hours) before they developed symptoms.
  • If the person did not have symptoms, the contact time would start two days (48 hours) before the date of the positive COVID-19 test.

5. What happens if I answer ‘yes’ to any of the questions?

If you answer yes to any of the questions on the attestation, you will be advised to not come to campus. If you are an employee, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider. If you are a student, inform your professors, work supervisors and/or coaches about your absence and contact the Mount’s Health Center.

6. What if my situation changes after I submit the attestation?

  • If an employee, stay home, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider.
  • If a student, go to your room (residence hall or home), and contact the Health Center.

7. What if I answer a question incorrectly and submit the attestation before I catch it?

Contact Human Resources (for employees) or the Dean of Students Office (for students) to inform them of your error. Only these offices can override the error.

8. What if an employee or student comes to campus and shouldn’t have based on the attestation responses?

  • Supervisors should confirm with employees that they responded correctly to the attestation questions. If that is the case, they should then be advised to go home and consult with their health care provider.
  • Students should be referred to the Mount’s Health Center.

9. Why is this form necessary if I'm working from home?

Completing the Health Attestation Form daily on your regularly scheduled work days even if you will be working remotely from home will allow the university to track our community’s responses in the event of an outbreak.

10. Is the attestation HIPAA compliant?

  • In order to assist with the public health collection of information about those who are sick with, exposed to or test positive for COVID-19, the US Dept. of Health and Human Services issued a bulletin describing greater flexibility in the HIPAA law.
  • Mount St. Mary’s University is not a healthcare entity and as such is released from the regulations tied to HIPAA. We are, however, responsible for handling any COVID-19 related health information about our employees and students in a confidential manner. This means that though we can call any of your close contacts, IF you happen to test positive for COVID-19, to tell them they’ve been exposed to you, we CANNOT describe your health/symptoms, etc. We can also inform the Mount community that one of our employees or students is positive for COVID-19, but we can’t divulge the individual’s name.

11. What is the university doing with the information from the Health Attestation?

  • Data collected will only be stored for the duration of the global pandemic.
  • The university’s supervisors and Dean of Students will be able to see the following information for those individuals who report to them: Name, and whether their direct report completed the survey and is able to access campus that day. They will not have access to the individual’s answers to each question on the attestation.

Identity Protection

The State of Maryland has identified a high nuber of fraudulently filed unemployment claims due to the exploitation of the COVID-19 crisis. Unfortunately, we have learned that a number of Mount employees have been impacted by this as well. All impacted employees have been notified directly.

If you believe you may be a victim of unemployment fraud:

Educational Resources

Faculty Resources

Center for Instructional Design and Delivery (CIDD)

Faculty seeking ideas to support remote instruction have a wide variety of resources available to them in the Continuity of Instruction course. Resources include both technology how-tos and pedagogical methods to support student engagement and success.

Access resources through Canvas

(You may be prompted to login.)


For more information on course schedules, advising and how to register, visit the undergraduate section of the Registrar's Office page.

Learning Services

Want to schedule a meeting with a member of the Learning Services staff? Please complete the Request a Meeting form with some basic information, and someone will be in contact with you soon to arrange a meeting time.

Request a Meeting

Library Resources for Remote Instruction

As you teach a distance education course, the friendly staff at the Phillips Library is happy to support you. Our librarians, Mike and Jessica, were both distance education students themselves. They understand the unique needs of distance education students and are excited to help these students reach their educational goals. Part of that process is supporting the faculty members who teach distance education courses.

Visit the Phillips Library Resources for Distance Learning

Information Technology Support Center (ITSC)

If you need to submit a support ticket to Information Technology Support Center (ITSC), please complete the Ticket Submission Form.

Ticket Submission Form