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Employee Resources

Mount Safe Policies for Fall 2021

Employees are strongly encouraged to get a COVID-19 vaccine so that, as a community, we can minimize the risk of transmission to those who cannot be vaccinated and can continue to work without other risk reduction measures. Employees who are fully vaccinated (as defined above) should upload a copy of their immunization card in Workday immediately if they have not yet done so. The Mount will confidentially maintain records documenting vaccination status. Employees who do not upload a vaccination card will be considered to be unvaccinated and will participate in more frequent surveillance testing than vaccinated employees.

If you are “at risk,” as defined by OSHA’s Workplace Guidance, it is recommended that you take extra precautions to prevent becoming infected with COVID even if you are fully vaccinated. At risk individuals include those who have had a prior organ transplant, as well as prolonged use of corticosterioids or other immune-weakening medications that may affect an individual’s ability to have a full immune response to vaccination.

If you are experiencing COVID-19 symptoms that are not associated with a previous health condition (like allergies, for example), please immediately leave work and contact your health care provider and Human Resources. Please do not report to work if you are sick and experiencing any COVID-19 symptoms. You may be required by Human Resources to quarantine for 10 days.

Non-compliance with the requirements of this policy may result in disciplinary action, up to and including termination of employment.

Protocol for Positive Cases and Close Contacts

Positive COVID-19 Test

Employees who test positive and have symptoms of COVID-19 must follow CDC guidelines to complete the isolation process:

  • Isolate for 10 days after your test date (symptomatic/asymptomatic)
  • Be fever-free for at least 24 hours (without using fever-reducing medications), and
  • See improvement of other symptoms.

An employee who tests positive but never develops symptoms of COVID-19 can discontinue isolation 10 days after the date of their first positive test.

Anyone who has tested positive for COVID-19 in the last 10 days is not permitted on either the main campus or the Frederick campus unless they are in an isolation room.

Close Contact Exposure/Contact Tracing

In the event of a positive case, contact tracing will be initiated to identify close contacts who may be required to quarantine in accordance with CDC guidance. For COVID-19, a close contact is anyone who was within 6 feet of an infected person for a total of 15 minutes or more over a 24-hour period within 48 hours (or 2 days) of the infected person developing symptoms or testing positive for COVID-19. All medical information obtained during contact tracing efforts will be protected as confidential.

Fully vaccinated individuals who remain symptom-free are not required to quarantine following a close contact exposure to COVID-19 in accordance with CDC guidance. However, any fully vaccinated employee who experiences symptoms after close contact exposure to COVID-19 should follow the quarantine protocol described below and get tested for COVID-19.

Employees who are not fully vaccinated must contact Human Resources and quarantine for a period of 10 days following a close contact exposure. In addition, you must immediately contact Human Resources under the following circumstances:

  • If you are not fully vaccinated and any member of your household is sent for a COVID-19 test, is advised by a doctor to self-isolate or quarantine after COVID-19 symptoms arise or is diagnosed with COVID-19.
  • If you are not fully vaccinated and you are a close contact of someone who has tested positive for COVID-19.

Experiencing COVID-19 Symptoms

Employees who are not fully vaccinated (as defined above) must monitor their temperature and COVID-19 symptoms daily. If you are experiencing COVID-19 symptoms that are not associated with a previous health condition (like allergies, for example), contact your health care provider and Human Resources immediately and quarantine for 10 days from the start of the first symptoms.

Surveillance Testing

Employees who are not fully vaccinated are required to participate in regular surveillance testing on campus (either PCR or antigen tests) for COVID-19.

Physical Distancing

There are no requirements for physical distancing. Room occupancy limits will return to pre-COVID levels and there are no gathering size restrictions (except for the normal fire code limits). This applies to all rooms including the dining halls and classrooms.

Remote Work

The University anticipates a return to standard operations in August 2021. Remote teaching and learning options will only be available by exception. Based on the termination of the state of emergency in the State of Maryland on July 1, the Mount’s Flexible Work Policy was discontinued on July 31, 2021.

As of August 1, 2021, only faculty/staff with a documented disability may request reasonable accommodations to their work environment. Employees who believe that they require workplace accommodation due to a disability should begin the process of submitting a request by contacting the Office of Human Resources.

How does an employee request accommodation?

Faculty and staff who are requesting workplace accommodations at Mount St. Mary’s University are required to submit documentation under the ADA Amendments Act and Section 504 of the Rehabilitation Act of 1973. Individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations and the right to equal access to programs and services.

The interactive process of determining what accommodations are reasonable and appropriate for an employee with a disability is done on a case-by-case basis and involves the employee, the supervisor/manager, and the Office of Human Resources. Employees who believe that they require workplace accommodation due to a disability should submit a request/contact the Office of Human Resources.

Download the MSMU ADA Request Form and submit it to the Office of Human Resources.

What is a reasonable employee accommodation?

A reasonable accommodation is a modification or change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability.

Who is eligible for accommodations?

All qualified employees with disabilities including regular, full-time, part-time, and temporary employees, are eligible to request workplace accommodations. An employee is considered to have a disability under this policy if he or she has a physical or mental impairment that substantially limits one or more major life activity, or if he or she has a record of such impairment.

Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working.

An employee is considered qualified if he or she has the requisite skills, experience and education to perform the job, and is able to perform the essential functions of the job with or without accommodation.

Policy for Distribution of Personal Protective Equipment and Disinfection Supplies

Approved (8/13/2021)


  • Masks must be worn by all employees, students, visitors/guests, and contractors/vendors when indoors, except while alone in private offices, in residence hall rooms, while eating or during vigorous exercise. Everyone is expected to bring their own masks but one will be provided to anyone who has forgotten to bring one.
  • Physical Plant maintains an inventory of disposable masks but quantities are limited because of the high demand in the marketplace.
  • Each Department or Office administrative assistant should maintain a small supply of masks (5-10) for employees and students in their areas by submitting a work order request through GoFMX. These are meant to be used as “back ups” when someone forgets their face covering or when one gets damaged or becomes unusable during the day.
  • Offices that receive a large number of visitors (Admissions, Public Safety) may need a larger supply on hand.
  • If a student is not able to purchase or obtain their own masks, they should contact Student Life who can provide them.


  • Gloves are needed primarily for individuals whose duties include cleaning and disinfecting and for health care workers. Physical plant maintains an inventory of gloves and administrative assistants may order them for types of employees by submitting a work order request through GoFMX.
  • If other individuals whose work duties do not include cleaning or health care wish to wear gloves on a regular basis, they are expected to bring their own.


  • Hand sanitizer wall dispensers have been installed throughout university buildings and are maintained by the custodial team.
  • Employees and students are responsible for regular (at least once daily) cleaning and disinfection of your personal items (keyboard, mouse, laptop, phone, purse, tablet, etc.) to which Enviroshield® was not applied.

Health and Wellness

COVID-19 Vaccination and Testing Clinics

On-Campus Vaccine and Testing Resources

In keeping with our Mount Safe policy, all employees are strongly encouraged to be vaccinated. In addition to our regular on-campus COVID-19 testing clinic, the Mount will also offer an onsite COVID-19 vaccination clinic. This clinic is open to the Mount community, including employees (Aramark/BNN included) & families and students. The combined vaccination/testing clinic is held every other Wednesday from 8-10 a.m. in O’Hara, as of Wednesday, June 23, 2021. Advance registration for both testing and/or vaccination is required.

To participate, please register through the appropriate form:

  • COVID-19 Testing – Mount Community- Employee COVID-19 Testing (Summer).
  • COVID-19 Vaccination – Note: this is a 1st dose FDA approved Pfizer clinic, open to anyone age 18 and older; second dose will be scheduled on-campus by Frederick Health Systems.

Additional Vaccine and Testing Resources

FAQs: Daily Health Attestation

1. How often do I need to submit the attestation?

Daily. All students and employees are required to submit the attestation on a daily basis on days when they would normally be on campus.

2. I’m not going to be on campus today. Do I need to submit the attestation?

Yes. If you would, under normal circumstances, be expected on campus (work, classes, etc.) you need to submit the form. The attestation allows you to note you do not plan to be on campus today).

3. Do I have to wait for someone to tell me I can come to campus?

No. If you are able to answer ‘no’ to all questions, you may proceed.

4. What does “close contact” mean?

Close contact means someone was closer than six feet for more than 15 minutes from an individual who is positive for COVID-19. It does not matter if the individuals were wearing face coverings.

  • If the COVID-19 positive person had symptoms, the contact time would start two days (48 hours) before they developed symptoms.
  • If the person did not have symptoms, the contact time would start two days (48 hours) before the date of the positive COVID-19 test.

5. What happens if I answer ‘yes’ to any of the questions?

If you answer yes to any of the questions on the attestation, you will be advised to not come to campus. If you are an employee, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider. If you are a student, inform your professors, work supervisors and/or coaches about your absence and contact the Mount’s Health Center.

6. What if my situation changes after I submit the attestation?

  • If an employee, stay home, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider.
  • If a student, go to your room (residence hall or home), and contact the Health Center.

7. What if I answer a question incorrectly and submit the attestation before I catch it?

Contact Human Resources (for employees) or the Dean of Students Office (for students) to inform them of your error. Only these offices can override the error.

8. What if an employee or student comes to campus and shouldn’t have based on the attestation responses?

  • Supervisors should confirm with employees that they responded correctly to the attestation questions. If that is the case, they should then be advised to go home and consult with their health care provider.
  • Students should be referred to the Mount’s Health Center.

9. Why is this form necessary if I'm working from home?

Completing the Health Attestation Form daily on your regularly scheduled work days even if you will be working remotely from home will allow the university to track our community’s responses in the event of an outbreak.

10. Is the attestation HIPAA compliant?

  • In order to assist with the public health collection of information about those who are sick with, exposed to or test positive for COVID-19, the US Dept. of Health and Human Services issued a bulletin describing greater flexibility in the HIPAA law.
  • Mount St. Mary’s University is not a healthcare entity and as such is released from the regulations tied to HIPAA. We are, however, responsible for handling any COVID-19 related health information about our employees and students in a confidential manner. This means that though we can call any of your close contacts, IF you happen to test positive for COVID-19, to tell them they’ve been exposed to you, we CANNOT describe your health/symptoms, etc. We can also inform the Mount community that one of our employees or students is positive for COVID-19, but we can’t divulge the individual’s name.

11. What is the university doing with the information from the Health Attestation?

  • Data collected will only be stored for the duration of the global pandemic.
  • The university’s supervisors and Dean of Students will be able to see the following information for those individuals who report to them: Name, and whether their direct report completed the survey and is able to access campus that day. They will not have access to the individual’s answers to each question on the attestation.

Identity Protection

The State of Maryland has identified a high nuber of fraudulently filed unemployment claims due to the exploitation of the COVID-19 crisis. Unfortunately, we have learned that a number of Mount employees have been impacted by this as well. All impacted employees have been notified directly.

If you believe you may be a victim of unemployment fraud:

Educational Resources

Faculty Resources

Center for Instructional Design and Delivery (CIDD)

Faculty seeking ideas to support remote instruction have a wide variety of resources available to them in the Continuity of Instruction course. Resources include both technology how-tos and pedagogical methods to support student engagement and success.

Access resources through Canvas

(You may be prompted to login.)


For more information on course schedules, advising and how to register, visit the undergraduate section of the Registrar's Office page.

Learning Services

Want to schedule a meeting with a member of the Learning Services staff? Please complete the Request a Meeting form with some basic information, and someone will be in contact with you soon to arrange a meeting time.

Request a Meeting

Library Resources for Remote Instruction

As you teach a distance education course, the friendly staff at the Phillips Library is happy to support you. Our librarians, Mike and Jessica, were both distance education students themselves. They understand the unique needs of distance education students and are excited to help these students reach their educational goals. Part of that process is supporting the faculty members who teach distance education courses.

Visit the Phillips Library Resources for Distance Learning

Information Technology Support Center (ITSC)

If you need to submit a support ticket to Information Technology Support Center (ITSC), please complete the Ticket Submission Form.

Ticket Submission Form