Employee Resources

Faculty and staff who are requesting workplace accommodations at Mount St. Mary’s University are required to submit documentation under the ADA Amendments Act and Section 504 of the Rehabilitation Act of 1973. Individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations and the right to equal access to programs and services.

The interactive process of determining what accommodations are reasonable and appropriate for an employee with a disability is done on a case-by-case basis and involves the employee, the supervisor/manager, and the Office of Human Resources. More details about making a request, documentation requirements, and the interactive process will be made available soon.

A reasonable accommodation is a modification or change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability.

All qualified employees with disabilities including regular, full-time, part-time, and temporary employees, are eligible to request workplace accommodations. An employee is considered to have a disability under this policy if he or she has a physical or mental impairment that substantially limits one or more major life activity, or if he or she has a record of such impairment.

Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working.

An employee is considered qualified if he or she has the requisite skills, experience and education to perform the job, and is able to perform the essential functions of the job with or without accommodation.

• Face coverings must be worn by all employees, students, visitors/guests, and contractors/vendors on all University campuses (Main, Frederick, Seminary, Grotto) when in the presence of others and when indoors. Face coverings are not required while alone in private offices, in residence hall rooms (unless visitors are present) or outdoors when not in the presence of others. Everyone is expected to bring their own face coverings but face masks will be provided to anyone who has forgotten to bring one.
• Physical Plant maintains an inventory of disposable masks but quantities are limited because of the high demand in the marketplace.
• Each Department or Office administrative assistant should maintain a small supply of masks (5-10) for employees and students in their areas by submitting a work order request through GoFMX. These are meant to be used as “back ups” when someone forgets their face covering or when one gets damaged or becomes unusable during the day.
• Offices that receive a large number of visitors (Admissions, Public Safety) may need a larger supply on hand.
• A limited supply of face shields is available for faculty to use while teaching in cases where face masks impede instruction. The effectiveness of face shields in mitigating virus emissions is unknown whereas face masks are recommended by state and federal health agencies. Therefore, face masks are the preferred option.
• If a student is not able to purchase or obtain their own face coverings, they should contact Student Life who can provide them.

• Gloves are needed primarily for individuals whose duties include cleaning and disinfecting and for health care workers. Physical plant maintains an inventory of gloves and administrative assistants may order them for types of employees by submitting a work order request through GoFMX.
• If other individuals whose work duties do not include cleaning or health care wish to wear gloves on a regular basis, they are expected to bring their own.

• Hand sanitizer wall dispensers have been installed throughout university buildings and are maintained by the custodial team.
• Enviroshield® (SD90) is a long-term disinfectant that is applied to any work surface, furniture, or high-touch object and inactivates viruses. It has been applied to virtually all rooms at the Mount, providing a full six months of antimicrobial action, greatly reducing the need to wipe down surfaces with disinfection liquids.
• SD90, in conjunction with the university’s daily cleaning protocols, offers an extra safeguard that modifies our response to confirmed cases of the COVID-19 virus on campus. Out of an abundance of caution, the university will provide an extra layer of disinfection by applying a second, shorter-term treatment of SD90 to living areas and residence rooms of those confirmed to have contracted the virus.
• Employees and students are responsible for regular (at least once daily) cleaning and disinfection of your personal items (keyboard, mouse, laptop, phone, purse, tablet, etc.) to which Enviroshield® was not applied.

• COVID-19 Testing information – Maryland
• COVID-19 Testing information – Pennsylvania
• Frederick Health Hospital offers curbside testing

• CareFirst COVID-19 Communication (March 12)
• Maryland Department of Health Social Distancing Guidelines (.pdf) >
• MDLive: 24/7/365 on-demand access to affordable, quality health care (.pdf) >
• Mount Mental Health Resources
• United Concordia Dental – Teledentistry Coverage During COVID-19
• United Concordia Dental – Toothbrush Safety During COVID-19
• World Health Organization: Coping with stress during the 2019-nCoV outbreak (.pdf) >
• CDC – Trick or Treating and Other Halloween Activities

Wellspan Resources

• Wellspan EAP: Employee Guide- Emotional & Mental Wellbeing
• Mount’s EAP Wellspan, September/October 2020 newsletter
• Self-help tools, links to other resources for coping with anxiety and stress (EAP)
• Maintaining good mental health (EAP)

Daily. All students and employees are required to submit the attestation on a daily basis on days when they would normally be on campus.

Yes. If you would, under normal circumstances, be expected on campus (work, classes, etc.) you need to submit the form. The attestation allows you to note you do not plan to be on campus today).

No. If you are able to answer ‘no’ to all questions, you may proceed.

Close contact means someone was closer than six feet for more than 15 minutes from an individual who is positive for COVID-19. It does not matter if the individuals were wearing face coverings.

• If the COVID-19 positive person had symptoms, the contact time would start two days (48 hours) before they developed symptoms.
• If the person did not have symptoms, the contact time would start two days (48 hours) before the date of the positive COVID-19 test.

If you answer yes to any of the questions on the attestation, you will be advised to not come to campus. If you are an employee, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider. If you are a student, inform your professors, work supervisors and/or coaches about your absence and contact the Mount’s Health Center.

• If an employee, stay home, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider.
• If a student, go to your room (residence hall or home), and contact the Health Center.

Contact Human Resources (for employees) or the Dean of Students Office (for students) to inform them of your error. Only these offices can override the error.

• Supervisors should confirm with employees that they responded correctly to the attestation questions. If that is the case, they should then be advised to go home and consult with their health care provider.
• Students should be referred to the Mount’s Health Center.

Completing the Health Attestation Form daily on your regularly scheduled work days even if you will be working remotely from home will allow the university to track our community’s responses in the event of an outbreak.

• In order to assist with the public health collection of information about those who are sick with, exposed to or test positive for COVID-19, the US Dept. of Health and Human Services issued a bulletin describing greater flexibility in the HIPAA law.
• Mount St. Mary’s University is not a healthcare entity and as such is released from the regulations tied to HIPAA. We are, however, responsible for handling any COVID-19 related health information about our employees and students in a confidential manner. This means that though we can call any of your close contacts, IF you happen to test positive for COVID-19, to tell them they’ve been exposed to you, we CANNOT describe your health/symptoms, etc. We can also inform the Mount community that one of our employees or students is positive for COVID-19, but we can’t divulge the individual’s name.

• Data collected will only be stored for the duration of the global pandemic.
• The university’s supervisors and Dean of Students will be able to see the following information for those individuals who report to them: Name, and whether their direct report completed the survey and is able to access campus that day. They will not have access to the individual’s answers to each question on the attestation.

Faculty seeking ideas to support remote instruction have a wide variety of resources available to them in the Continuity of Instruction course. Resources include both technology how-tos and pedagogical methods to support student engagement and success.

Access resources through Canvas

(You may be prompted to login.)

For more information on course schedules, advising and how to register, visit the undergraduate section of the Registrar's Office page.

Want to schedule a meeting with a member of the Learning Services staff? Please complete the Request a Meeting form with some basic information, and someone will be in contact with you soon to arrange a meeting time.

Request a Meeting

As you teach a distance education course, the friendly staff at the Phillips Library is happy to support you. Our librarians, Mike and Jessica, were both distance education students themselves. They understand the unique needs of distance education students and are excited to help these students reach their educational goals. Part of that process is supporting the faculty members who teach distance education courses.

Visit the Phillips Library Resources for Distance Learning

If you need to submit a support ticket to Information Technology Support Center (ITSC), please complete the Ticket Submission Form.

Ticket Submission Form