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Employee Resources

Mount Safe Policies for Summer 2021 – Transition Period

The following policies are based on known information about the effectiveness of the vaccines available now and public health recommendations. We will adjust these policies as needed as public health professionals learn more about the vaccines and update their recommendations. Policies will go into effect on 5/24/2021 and remain in effect until rescinded by the President. We are depending on employees and visitors to act in good faith in following the rules and guidelines that pertain to them.

Assumptions

  • The summer will be a transition period where we expect to see employee vaccination status increasing gradually from 42% – 70% during the summer.
  • Similarly we expect visitor and student vaccination status to grow from 43% – 70% during the summer.
  • Children under 12 will not be vaccinated.
  • The Mount will continue to follow state health department and CDC guidance.

Employees and Students

  • Vaccinated employees and students do not need to wear masks or physically distance themselves.
  • Unvaccinated employees are encouraged to wear masks and maintain 6 foot physical distance to protect themselves and other unvaccinated individuals.
  • All employees must continue to fill out the daily health survey and unvaccinated employees with COVID-19 symptoms should quarantine at home for 10 days.
  • Employees and students on campus are strongly encouraged to get vaccinated so we can reach our goal of a 70% vaccinated population as soon as possible.
  • Room maximum occupancy levels are back to normal, meaning they are now limited only by fire code and building regulations; however, as a courtesy to those who are not vaccinated, we encourage supervisors and event organizers to provide space for some individuals to maintain 6 foot distancing if they choose.
  • Plexiglass barriers in offices will remain in place until further notice. Once we reach a higher level of community immunity (near 70%) the barriers will become optional; employees may choose to keep them in place where appropriate.

Dining

  • Tables will remain 6 ft. apart but up to 6 people may sit at a table. This allows individuals or groups to physically distance if they choose.
  • Summer event groups will not intermingle with other groups in the dining hall.

Miscellaneous

  • Elevators – Only 1 person may ride in an elevator at a time unless the other riders are from the same household.
  • Restrooms – There are no occupancy limits in restrooms.

Visitors (age 12 and older)

  • Anyone who has had a positive COVID-19 test in the past 10 days is not permitted on campus. Unvaccinated individuals who exhibit fever or 2 or more COVID-19 symptoms are not permitted on campus.
  • Visitors do not need to check in with Public Safety, do a temperature check or fill out a health survey if they are on campus for up to two consecutive days.
  • Unvaccinated visitors are encouraged, but not required, to wear a mask and maintain 6 foot distancing.
  • Unvaccinated visitors who will be on campus for more than two consecutive days as part of a group reservation must fill out a daily health form each day which includes a temperature check. This will be managed by the visiting group’s leader.
  • Unvaccinated individuals in visiting groups staying overnight will be accommodated in a single room, with a vaccinated individual, or with a person from the same household. Vaccinated individuals may share a room.

Visiting Groups with Children under 12

  • The Mount will continue to follow the MD and CDC guidance for youth camps.
  • Because these groups are mostly or entirely unvaccinated, most of the risk reduction measures remain in place. Groups with children must submit a risk reduction plan to University Operations at least 2 weeks ahead of the event. During the check-in process each day the Group Leader will do a temperature check and collect health survey forms.
  • Masks and social distancing are required at all times for campers and camp staff except when it may interfere with breathing in intense physical exercise or if there is a medical reason.

FAQs: Flexible Work Policy Discontinuation

The University’s Return to Campus Plan anticipates a return to standard operations for Fall 2021. Remote teaching and learning options will only be available by exception. The University will continue to monitor key metrics on campus as well as in our local community in determining the appropriate timeline for making a decision to discontinue our Flexible Work Policy, at which point, only documented requests for an ADA Accommodation will be considered.

Once the Flexible Work Policy has concluded, only faculty/staff who fall within the CDC’s definition of “vulnerable person” (documented in our Return to Campus Plan or with a documented disability may request reasonable accommodations to their work environment. The Office of Human Resources will review accommodation requests from vulnerable persons in the same manner it reviews disability accommodations.

How does an employee request accommodation?

Faculty and staff who are requesting workplace accommodations at Mount St. Mary’s University are required to submit documentation under the ADA Amendments Act and Section 504 of the Rehabilitation Act of 1973. Individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations and the right to equal access to programs and services.

The interactive process of determining what accommodations are reasonable and appropriate for an employee with a disability is done on a case-by-case basis and involves the employee, the supervisor/manager, and the Office of Human Resources. More details about making a request, documentation requirements, and the interactive process will be made available soon.

What is a reasonable employee accommodation?

A reasonable accommodation is a modification or change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability.

Who is eligible for accommodations?

All qualified employees with disabilities including regular, full-time, part-time, and temporary employees, are eligible to request workplace accommodations. An employee is considered to have a disability under this policy if he or she has a physical or mental impairment that substantially limits one or more major life activity, or if he or she has a record of such impairment.

Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working.

An employee is considered qualified if he or she has the requisite skills, experience and education to perform the job, and is able to perform the essential functions of the job with or without accommodation.

Policy for Distribution of Personal Protective Equipment and Disinfection Supplies

Masks and Face Shields

  • Face coverings must be worn by all employees, students, visitors/guests, and contractors/vendors on all University campuses (Main, Frederick, Seminary, Grotto) when in the presence of others and when indoors. Face coverings are not required while alone in private offices, in residence hall rooms (unless visitors are present) or outdoors when not in the presence of others. Everyone is expected to bring their own face coverings but face masks will be provided to anyone who has forgotten to bring one.
  • Physical Plant maintains an inventory of disposable masks but quantities are limited because of the high demand in the marketplace.
  • Each Department or Office administrative assistant should maintain a small supply of masks (5-10) for employees and students in their areas by submitting a work order request through GoFMX. These are meant to be used as “back ups” when someone forgets their face covering or when one gets damaged or becomes unusable during the day.
  • Offices that receive a large number of visitors (Admissions, Public Safety) may need a larger supply on hand.
  • A limited supply of face shields is available for faculty to use while teaching in cases where face masks impede instruction. The effectiveness of face shields in mitigating virus emissions is unknown whereas face masks are recommended by state and federal health agencies. Therefore, face masks are the preferred option.
  • If a student is not able to purchase or obtain their own face coverings, they should contact Student Life who can provide them.

Gloves

  • Gloves are needed primarily for individuals whose duties include cleaning and disinfecting and for health care workers. Physical plant maintains an inventory of gloves and administrative assistants may order them for types of employees by submitting a work order request through GoFMX.
  • If other individuals whose work duties do not include cleaning or health care wish to wear gloves on a regular basis, they are expected to bring their own.

Disinfection

  • Hand sanitizer wall dispensers have been installed throughout university buildings and are maintained by the custodial team.
  • Enviroshield® (SD90) is a long-term disinfectant that is applied to any work surface, furniture, or high-touch object and inactivates viruses. It has been applied to virtually all rooms at the Mount, providing a full six months of antimicrobial action, greatly reducing the need to wipe down surfaces with disinfection liquids.
  • SD90, in conjunction with the university’s daily cleaning protocols, offers an extra safeguard that modifies our response to confirmed cases of the COVID-19 virus on campus. Out of an abundance of caution, the university will provide an extra layer of disinfection by applying a second, shorter-term treatment of SD90 to living areas and residence rooms of those confirmed to have contracted the virus.
  • Employees and students are responsible for regular (at least once daily) cleaning and disinfection of your personal items (keyboard, mouse, laptop, phone, purse, tablet, etc.) to which Enviroshield® was not applied.

FAQs: Daily Health Attestation

1. How often do I need to submit the attestation?

Daily. All students and employees are required to submit the attestation on a daily basis on days when they would normally be on campus.

2. I’m not going to be on campus today. Do I need to submit the attestation?

Yes. If you would, under normal circumstances, be expected on campus (work, classes, etc.) you need to submit the form. The attestation allows you to note you do not plan to be on campus today).

3. Do I have to wait for someone to tell me I can come to campus?

No. If you are able to answer ‘no’ to all questions, you may proceed.

4. What does “close contact” mean?

Close contact means someone was closer than six feet for more than 15 minutes from an individual who is positive for COVID-19. It does not matter if the individuals were wearing face coverings.

  • If the COVID-19 positive person had symptoms, the contact time would start two days (48 hours) before they developed symptoms.
  • If the person did not have symptoms, the contact time would start two days (48 hours) before the date of the positive COVID-19 test.

5. What happens if I answer ‘yes’ to any of the questions?

If you answer yes to any of the questions on the attestation, you will be advised to not come to campus. If you are an employee, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider. If you are a student, inform your professors, work supervisors and/or coaches about your absence and contact the Mount’s Health Center.

6. What if my situation changes after I submit the attestation?

  • If an employee, stay home, follow your department’s procedure for calling out sick or requesting to work from home and contact your healthcare provider.
  • If a student, go to your room (residence hall or home), and contact the Health Center.

7. What if I answer a question incorrectly and submit the attestation before I catch it?

Contact Human Resources (for employees) or the Dean of Students Office (for students) to inform them of your error. Only these offices can override the error.

8. What if an employee or student comes to campus and shouldn’t have based on the attestation responses?

  • Supervisors should confirm with employees that they responded correctly to the attestation questions. If that is the case, they should then be advised to go home and consult with their health care provider.
  • Students should be referred to the Mount’s Health Center.

9. Why is this form necessary if I'm working from home?

Completing the Health Attestation Form daily on your regularly scheduled work days even if you will be working remotely from home will allow the university to track our community’s responses in the event of an outbreak.

10. Is the attestation HIPAA compliant?

  • In order to assist with the public health collection of information about those who are sick with, exposed to or test positive for COVID-19, the US Dept. of Health and Human Services issued a bulletin describing greater flexibility in the HIPAA law.
  • Mount St. Mary’s University is not a healthcare entity and as such is released from the regulations tied to HIPAA. We are, however, responsible for handling any COVID-19 related health information about our employees and students in a confidential manner. This means that though we can call any of your close contacts, IF you happen to test positive for COVID-19, to tell them they’ve been exposed to you, we CANNOT describe your health/symptoms, etc. We can also inform the Mount community that one of our employees or students is positive for COVID-19, but we can’t divulge the individual’s name.

11. What is the university doing with the information from the Health Attestation?

  • Data collected will only be stored for the duration of the global pandemic.
  • The university’s supervisors and Dean of Students will be able to see the following information for those individuals who report to them: Name, and whether their direct report completed the survey and is able to access campus that day. They will not have access to the individual’s answers to each question on the attestation.

Identity Protection

The State of Maryland has identified a high nuber of fraudulently filed unemployment claims due to the exploitation of the COVID-19 crisis. Unfortunately, we have learned that a number of Mount employees have been impacted by this as well. All impacted employees have been notified directly.

If you believe you may be a victim of unemployment fraud:

Educational Resources

Faculty Resources

Center for Instructional Design and Delivery (CIDD)

Faculty seeking ideas to support remote instruction have a wide variety of resources available to them in the Continuity of Instruction course. Resources include both technology how-tos and pedagogical methods to support student engagement and success.

Access resources through Canvas

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Registrar

For more information on course schedules, advising and how to register, visit the undergraduate section of the Registrar's Office page.

Learning Services

Want to schedule a meeting with a member of the Learning Services staff? Please complete the Request a Meeting form with some basic information, and someone will be in contact with you soon to arrange a meeting time.

Request a Meeting

Library Resources for Remote Instruction

As you teach a distance education course, the friendly staff at the Phillips Library is happy to support you. Our librarians, Mike and Jessica, were both distance education students themselves. They understand the unique needs of distance education students and are excited to help these students reach their educational goals. Part of that process is supporting the faculty members who teach distance education courses.

Visit the Phillips Library Resources for Distance Learning

Information Technology Support Center (ITSC)

If you need to submit a support ticket to Information Technology Support Center (ITSC), please complete the Ticket Submission Form.

Ticket Submission Form