Housing Selection for Returning Students

TIMELINE

• February 15 - March 15: Housing Intent Form is LIVE
• February 22 - March 1: University Houses Application is LIVE for the 2023-24 year
• March 2-3: University Houses Applications Reviewed & Notifications sent out via email
• March 14: Housing Accommodation Applications due to the Office of Learning Services
• March 15-17: Housing Accommodations Selection Process & Placements
• March 20-24: Apartments & Cottages Housing Selection
• March 27-31: Powell Housing Selection
• April 11-14: Annex & DuBois Suites Housing Selection
• April 17-21: Terrace Housing Selection
• April 28: Housing Selection process finalized

You may participate in housing selection if:

• You have completed and submitted a housing intent form by March 15, 2023 at 5:00 p.m.
• You are currently enrolled as a full-time student (12 credits or more).
• You are planning to reside on campus in the fall. (Note: There is a $250 penalty for canceling your housing past May 15).
• You plan to enroll for a minimum of 12 credit hours for the fall semester.
• You have not been sanctioned with housing selection restrictions as the result of student conduct adjudication.

There are no exceptions to the participation criteria above and no extensions will be granted.

The total number of academic credits completed by January 31, 2023, will be used in your group ranking. The selection day and time are determined by the group's total average number of credits. After completing the Housing Intent Application, students will receive an email with the total number of completed credits.

Random Number

In the event of a tie of total average academic credits between two or more groups, a computer-generated lottery number will be assigned.

All returning Mount students interested in applying for Housing Accommodations MUST complete and submit the required paperwork by the deadline.

Deadlines

All forms must be received by Learning Services by the following dates in order to process your request.

• March 14 - Returning Students
• June 30 - Incoming New Students

*Please be aware that students are required to re-submit Housing Accommodations paperwork each year if they are interested in receiving it.

Contact Learning Services

Questions about the Housing Accommodations request process may be emailed to Learning Services or by contacting the office at (301) 447-5006.

• The group leader MUST be prepared to choose the bedrooms for everyone during your selection date and time.
• If your group does not get into their first choice during housing selection, please select from what options remain.

• Login to Symplicity online housing system with your Mount email and password;
• Select the "get started" link to start the application;
• Enter in your personal information and then select next;
• Read and agree to the Housing Contract;
• Carefully review your application. Once the application is submitted you will not be able to make changes to your personal information.
• This MUST be done, if you are planning to participate in housing selection.

The next two steps are for the group leaders.

• First, the group leader forms the group.
• Participants can obtain their friend's roommate code by asking them on the phone or by email. Roommate codes are private and are not published or searchable.
• Participants can enter the roommate code of someone they know by entering it under the "find someone you know" tab.
  
• Select "send invite". Roommates will be displaced after roommate codes are successfully entered. Repeat Steps 1-3 until all roommates are entered. When all roommate codes have been entered and invites have been accepted, each group member will be listed in the My Group box. If the entered roommate code is correct but does not add the group member, either the proposed roommate is ineligible to form a group (female with males, for example) or the roommate is in a group with other participants.

Remove Group Members

• Roommate groups can be edited using the same steps. The “group leader” (the person who created the group) can add or remove any member to the group. To remove members, the group leader selects the red “X” button next to the roommate to be removed, then saves the changes to the group. By selecting Leave Group, any member of the group can remove themselves from a roommate group at any time until the selection is finalized.
• Any individual can also remove themselves from the group by clicking on the red “X” button.
• When someone is removed from the group, an email notification is sent to all members of the group making them aware of the change to the group.

Change Group Leaders

• Additionally, the group leader may pass the “group leader” role to any other member of the group by selecting the “up arrow” next to the intended group leader.

Adding or removing members or changing leaders may impact the group selection time. If so, the changes to selection time will be immediately apparent upon saving the changed group.

• Each week during housing selection, students/groups will opt-in to their preferred housing selection process.  Groups who opt-in to a selection process will be given a selection time, however, it is not guaranteed every group will get a placement.
• Only rising juniors and seniors will be eligible to live in the apartments and cottages. Rising juniors and seniors must have more than 60 credits to participate in the apartment/cottages housing selection process. Groups that have a rising sophomore in their group, will NOT be permitted to participate in this selection process.
• Students who wish to room together must select a group leader who will complete the final two steps of the process for the group.

• Click on the 'review' button under the roommate management tab to find out how much time you have remaining until you are allowed to submit your selection. After forming a group, the next step is to locate available space.
• Click "Open" under the accurate Housing Selection process.

• Residents can search available rooms after clicking "Select a Room". Note: The Availability column lists how much space is available in each room.

• Residents can click on the star to make the space a favorite.
• Finalize Room Selection.
• Selection Window Status: displays a countdown until selection can be finalized OR message indicating window for selection has opened and housing selection can be finalized.
• Your Roommates: lists all members of the group.
• Room Selection: Displays the room the group leader selected. If selecting an apartment, the group leader will need to place each roommate from the roommate group into the bed spaces related to the apartment. In this way, the students directly control which residents share rooms within the apartment.
• Finalize Selection: When the assignment can be finalized, or the group leader prepares to submit the assignment, the “Finalize Selection” button is displayed. After clicking on the “Finalize Selection” button, click OK to confirm that the housing selection is finalized.

Once the student has successfully submitted an assignment, they may still view their selected assignment in the room selection process. However, they will not be able to edit their group or change their finalized room assignment.

After room selection is finalized by the student, the selection they finalized will display on the home page for the resident. This will only display as long as the selection process is “open to students.”

What is a Roommate Passcode?

• This is a personal, computer-generated passcode assigned to every student.
• Located on the top right portion of the Residence System login page.
• Students will give personal passcodes to the group leader in order to confirm they wish to room together.

Students who will be abroad for the fall semester may not participate in housing selection. Residence Life will contact students studying abroad in November to complete the spring semester housing application.

The housing application is an online form processed through the housing system – Mount St. Mary's University Residence. The application must be completed by the deadline to participate in housing selection. See our step-by-step guide to housing selection.

Visit the Housing System: Mount St. Mary's Residence Website. Your username is your full Mount email address (For example: _______@email.msmary.edu) and the password is your Mount email password.

The cost of housing on campus is determined by the university and is subject to change each year. For current housing rates, please visit our Tuition and Fees page.

To change the group leader select the green arrow next to the roommate's name you want to promote up to the leader position. Then save.

The roommate passcode is a personal, computer generated passcode assigned to every student. You must give your personal passcode to your group's leader to add you to your housing selection group. When you log into the Residence System, your passcode is always at the top right hand part of the screen.

The university has a limited amount of singles on campus.  Those rooms are offered to students with an approved housing accommodation, before being offered to students to select in during housing selection.  Singles that are available will be placed in housing selection. There are single rooms located in Terrace, Powell, Apartments and the Cottages.  

If you have any questions that are not answered on the housing selection webpage, you can email residencelife@msmary.edu

If you wish to reside on campus and want to select your roommates and housing assignment, you do have to participate in housing selection.

If you do not have a roommate or housing preference, you do not have to participate in housing selection. However, please be mindful that those who don’t participate per their choice, who have submitted a housing intent form, will be placed on a waitlist, and will be assigned to campus housing when it becomes available.

Students who become eligible to participate, after housing selection has begun, will have an opportunity to choose from whatever is left after the housing selection process has commenced.

Options will vary based on what remains from each available process.

If someone in your group decides to leave the group or does not return and that space is not filled with another person of your choosing, then it will automatically be randomly assigned.

The Office of Residence Life reserves the right to use vacancies that occur to house students in need at any time throughout the year, as stated in the housing agreement.

If your chosen roommate does not return next semester, their space may randomly be assigned to another student. Housing consolidation may also be utilized if there is a need for multiple vacancies, at which students with a vacancy may be housed with another student to create a housing space for a student in need.

The university is currently working to identify available spaces regarding housing graduate students.  All graduate students interested in living on campus will be required to complete the Graduate Housing Intent Form.  The submission of the form simply informs the Office of Residence Life of your intent to live on campus.  Further information will be communicated to graduate students regarding housing locations, when available.  

The deadline to submit the Graduate Housing Intent form is Wednesday, March 1, 2023, at 5:00 p.m.. 

If you are a graduate student and would like to live in one of the two houses offered, you must submit the University Houses application and complete the Graduate Housing Intent form.   The deadline to submit the University Houses application is Wednesday, March 1, 2023, at 5:00 p.m.. Apply Here