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Housing Selection and Placement Process

Housing selection is the processes by which you may select a room and roommates for the next academic year. Housing placement happens next and is where you're placed in your housing assignment. You have the opportunity to participate in either of these processes, and priority placement is given based on your class status.

To live in on-campus housing, you must participate in either the housing selection process or the housing placement process. If you do not participate in either process, you will be placed on a wait list and will be assigned to campus housing if and when it becomes available.

Housing Selection

The housing selection process begins in January. Priority placement is given based on your group's total completed academic credits.

Housing Selection Walk-in Sessions

The Office of Residence Life encourages you to attend one of our many walk in hours to learn more about the housing selection process. Residence Life professional staff will be present at each session to answer all of your questions about this year's process. Please check your Mount email for specific times.

Housing Selection Timeline

Deadlines

  • February 15, 2018 – Housing Selection Application Due
  • February 15. 2018 – Special Accommodations Housing Applications Due

Housing Selection Eligibility

You may participate in housing selection if:
  • You are currently enrolled as a full time student (12 credits or more)
  • You are planning to reside on campus in the Fall. (Note: There is a $500 penalty for breaking contract)
  • You are in good standing with Accounting and Finance Office. (meaning your account is paid in full or have established a payment plan, including any fees or fines)
  • You plan to enroll for a minimum of 12 credit hours for the fall semester by April 30.
  • You have not been sanctioned with housing selection restrictions as the result of student conduct adjudication
There are no exceptions to the participation criteria above and no extensions will be granted. It is your responsibility to make sure you account is paid in full prior to housing selection and you have registered for your classes by April 30.

Housing Selection Processes

General Housing Selection Process

Apartments Housing Selection: 5-person apartments in Horning, Rooney, and Keelty Towers (Rising Juniors & Seniors only) Powell Suites Housing Selection: 4 Person Suites Annex Suites Housing Selection: 2, 4, and 5 Person Suites Dubois Suites Housing Selection: 5 Person Suites 4-Person Room Housing Selection: Brute, Dubois, and McCaffrey Halls2-Person Room Housing Selection: Brute, Dubois, and McCaffrey Halls3-Person Room Housing Selection: Brute, Dubois, and McCaffrey Halls

Themed Housing Selection Process

Honors ILLC: (student must be in GHM Honor's Program as of January 1): Powell 2nd Floor with 2-person suite, 3-person suites and 4-person suites Summit ILLC housing selection process: 1-person rooms in one of the University Cottages (male students) or the Summit House.

Group Ranking

Groups are ranked based on the total number of total academic credits completed by the group as of January 25, 2018. The selection day and time are determined by the group's total number of credits.After completing the Housing Selection Application, students will receive an email with the total number of completed credits. Students that believe the credits are incorrect may contact the Registrar's Office at 301-447-5215 by 5 p.m. on February 19, 2018 to dispute any errors.

Random Number 

In the event of a tie of total academic credits between two or more groups, a computer-generated lottery number will be assigned. 

Credit Accuracy

It is the student's responsibility to confirm that his or her credit standing is accurate (see the housing selection timeline for all deadlines). Currently enrolled classes or future classes do not count toward the total credits.

Credit Disputes

Students who wish to dispute their credit status must contact the Office of the Registrar. The Registrar will only make changes if there is an error on the transcript.

Special Accommodations Housing

All returning Mount students interested in applying for Special Accommodations Housing must complete and submit the required paperwork by the deadline. 

Housing Accommodations Form

Get the Special Accommodations Housing Form > 

Deadlines

All forms must be received by Learning Services by the following dates in order to process your request.
  • February 10 - Returning Students
  • June 30 - Incoming New Students
Students applying for Special Accommodations Housing will be assigned to the housing accommodation that best meets their individual needs and requests. Since all residential areas designated for upperclass students include air conditioning, Special Accommodations Housing paperwork does not need to be submitted for that request.***Please be aware that students are required to re-submit Special Accommodations Housing paperwork each year if they are interested in receiving it.

Contact Learning Services

Questions about the Special Accommodations Housing request process may be emailed to Learning Services or by contacting the office at (301) 447-5006.

Room Retention

Students who meet the requirements of Room Retention may live in the same room the following year. Approved participants of Room Retention Selection only complete steps 1 through 3 of the housing selection process. Residence Life will contact the group leader via Mount email and obtain the bedroom assignment preferences.

Am I Eligible?

If a group has 100% of the current occupants returning to the room/suite/apartment and the room is eligible for retention, then the requirements are met. If all of the current residents are returning except one (1) and a replacement student has been found, students may retain the current room/suite/apartment. However, if a room is one that is ineligible for room retention, students must opt into a different housing selection process.

Rooms Ineligible for Room Retention

  • Apartments (except 5-person apartments)
  • Bradley Hall
  • McCaffrey Hall
  • Pangborn Hall
  • Sheridan Hall
  • Summit House
  • Themed Housing (Summit Living, Honors)
  • Rooms colored in orange on housing floor plans
There will be several other rooms around campus that will not be available for room retention or the housing selection processes due to other factors which could include special accommodations housing, renovations, gender switch for hall or rooms, and rooms designated for first-year students. Check the housing selection Floor Plans above to see how rooms are designated for each housing assignment.

How to Apply

To apply for room retention, you will need to fill out the housing application, opt into the Room Retention Housing Selection then the group leader must form the group by the published deadlines. Once a student has received a confirmation from the Office of Residence Life that they are approved for room retention and assigned to their room, then they have completed the selection process.

Important Housing Selection Reminders

  • If you opt into the Housing Selection process for the Apartments, Powell, Cottages, Annex or suites in the Terrace, the group leader must be prepared to choose the bedrooms for everyone during your selection date and time.
  • Complete groups will be ranked first. There is no guarantee that incomplete groups will qualify for a selection process. In order to increase your chances of qualifying for a process you should opt-in to the process with a complete group.  
  • If you do not get into your first choice in the first housing selection process your group enters, you will have time to regroup to opt into another housing selection process still available. You will have the option to regroup and enter another process during the opt-in periods on the Housing Selection Timeline.
  • No changes may be made after:
    The Housing Selection application is submitted.
    Groups are confirmed and the deadline has been reached.
    Rooms are selected on a group's designated Selection Day.

Housing Placement

The Housing Placement process takes place after Housing Selection and is a final opportunity for current students to request to live on campus during the next academic year. During housing placement you may indicate a building or a roommate preference, but are subject to availability. Residence Life will do everything they can to try to assign you to your preference, but cannot guarantee spaces will be available. If you participate in this process you will be assigned housing over the summer and will be notified via your Mount email account. Notification will be sent as housing placement is determined, and may come as late as a few days before the fall semester move-in.

You may participate in housing placement if...

  • You do not wish to select the specific room and/or roommate(s) for on-campus housing during the next academic year
  • You miss the housing selection process deadlines
  • You are not eligible to participate in the housing selection process
  • Your accounts are up to date and in good standing with the Accounting and Finance Office

Housing Placement Deadlines

Applications are available on April 12, 2018 by logging into the Mount St. Mary's University Residence Housing System.
  • The deadline for applications is Friday, June 1, 2018. 
If I miss the deadlines, will I be able to live on campus next year?
Housing on campus is not guaranteed if you do not participate in either the housing selection or the housing placement processes. After the deadlines, you may request to be placed on a wait list by emailing Residence Life. However, your status will remain as a commuter and cannot be changed unless you are able to be assigned to housing. Housing on campus is not guaranteed for students on the Housing Waiting List.

Housing Selection in 4 Easy Steps

Step 1: Complete Housing Selection Application

  • Login to Simplicity online housing system with your Mount email and password;
  • Select the "get started" link to start the application;
  • Enter in your personal information and then select next;
  • Read and agree to the Housing Contract;
  • Carefully review your application. Once the application is submitted you will not be able to make changes to your personal information.

Step 2: Be placed in a Housing Selection Process

You will be placed in a selection process based on your class year for next year. For example, if you are rising junior, you will be placed in the "juniors selection".
Check out the floor plans above to review your options.
***Only rising juniors and seniors will be eligible to live in the apartments. Rising juniors and seniors must have more than 36 credits to participate in the apartments housing selection.
Students who wish to room together must select a group leader who will complete the final two steps of the process for the group.

Step 3: Choose your Roommates

► The next two steps are for the group leaders. First, the group leader forms the group.► Participants can obtain their friend's roommate code by asking them on the phone or by email. Roommate codes are private and are not published or searchable. Find out more about the roommate passcode.► Participants can enter the roommate code of someone they know by entering it under the "find someone you know" tab. find_someone► Select "send invite". Roommates will be displaced after roommate codes are successfully entered. Repeat Steps 1-3 until all roommates are entered.When all roommate codes have been entered and invites have been accepted, each group member will be listed in the My Group box. If the entered roommate code is correct, but does not add the group member, either the proposed roommate is ineligible to form a group (female with males, for example) or the roommate is in a group with other participants.

Remove Group Members

  • Roommate groups can be edited using the same steps. The “group leader” (person who created the group) can add or remove any member to the group. To remove members, the group leader selects the red “X” button next to the roommate to be removed, then saves the changes to the group. By selecting Leave Group, any member of the group can remove themselves from a roommate group at any time until the selection is finalized.
  • Any individual can also remove themselves from the group by clicking on the red “X” button.
  • When someone is removed from the group, an email notification is sent to all members of the group making them aware of the change to the group.
mygroup

Change Group Leaders

  • Additionally, the group leader may pass the “group leader” role to any other member of the group by selecting the “up arrow” next to the intended group leader.
Adding or removing members or changing leaders may impact the group selection time. If so, the changes to selection time will be immediately apparent upon saving the changed group.

Step 4: Group Leader Selects a Room

► Click on the 'review' button under the roommate management tab to find out how much time you have remaining until you are allowed to submit your selection.After forming a group, the next step is to locate available space.
  1. Click "Open" under the accurate Housing Selection process.
emmit
  1. Residents can search available rooms after clicking "Select a Room". Note: The Availability column lists how much space is available in each room. 
emmit pagefindroom
  1. Residents can click on the star to make the space a Favorite. 
  2. Finalize Room Selection.
  • Selection Window Status: displays countdown until selection can be finalized OR message indicating window for selection has opened and housing selection can be finalized.
  • Your Roommates: lists all members of the group.
  • Room Selection: Displays the room the group leader selected. If selecting an apartment, the group leader will need to place each roommate from the roommate group into the bed spaces related to the apartment. In this way, the students directly control which residents share rooms within the apartment.
  • Finalize Selection: When the assignment can be finalized, or the group leader prepares to submit the assignment, the “Finalize Selection” button is displayed. After clicking on the “Finalize Selection” button, click OK to confirm that the housing selection is finalized.
finalize
Once the student has successfully submitted an assignment, they may still view their selected assignment in the room selection process. However, they will not be able to edit their group or change their finalized room assignment.
finalizedAfter room selection is finalized by the student, the selection they finalized will display on the home page for the resident. This will only display as long as the selection process is “open to students.”
room selection

Roommate Passcode Information

What is a Roommate Passcode?
  • This is a personal, computer generated passcode assigned to every student
  • Located on the top right portion of the Residence System login page
  • Students will give personal passcodes to the group leader in order to confirm they wish to room together
roommate-passcode.png

Housing FAQs

The questions below are frequently asked by students regarding housing selection and placement.

Do I need to sign up for the housing selection if I'm studying abroad in the fall?

Students who will be abroad for the Fall semester may not participate in housing selection. Residence Life will contact students studying abroad in November to complete the spring semester housing application.

Where can I find the housing application?

The housing application is an online form processed through the housing system – Mount St. Mary's University Residence. The application must be completed by the deadline to participate in housing selection. See our step-by-step guide to housing selection.

How do I access the housing system, Mount St. Mary's Residence?

Visit the Housing System: Mount St. Mary's Residence Website. Your username is your full Mount email address (For example: _______@email.msmary.edu) and the password is your Mount email password.

What is the cost of housing on campus?

The cost of housing on campus is determined by the University and is subject to change each year. The current housing rates are published on the tuition and fees page. The housing rates for the next academic year will be available in spring.

What Housing Selection processes are available?

General Housing Selection:

  • Room Retention Housing Selection: Only certain areas available/ must have all current room residents returning and or all except one returning + additional person in group to qualify
  • Apartments Housing Selection: Only rising juniors and seniors, 5-person apartments
  • Powell Suites Housing Selection: 4-person suites
  • Annex Suites Housing Selection: 2, 3, and 5-person suites
  • Dubois Suites Housing Selection: 5-person suites
  • Brute, Dubois, and McCaffrey Housing Selection: 2-person, 3-person and 4-person rooms
  • Special Accommodations Housing Selection: Must complete special accommodations housing form by deadline to be considered

Themed Housing Selection

  • Honors Housing Selection: must be in GHM Honors Program - housing on 2nd floor Powell Hall
  • Summit Living Housing Selection: 1- and 2-person rooms; will be housed in the Summit House and a University Cottage.

What is the Group Selection Day?

The number of academic credits each student has earned helps determine the seniority his or her application group will have for the housing selection process. The selection order is determined by adding each person's credits together and dividing them by the total number of members in the group, which results in the group's credit average. The group's credit average is then used to rank all the groups participating in the housing selection process based on that specific type of housing. The resulting order provides each group their group selection date/time, which is the date and time the group leader may select the room/suite/apartment for their group. The selection period will remain open until the group leader selects the room but must be selected by the deadline as shown on the timeline webpage.

Can we change the group leader of our group?

Yes, but the change must be by the opt-in period deadline for the process you choose to participate in. The current group leader is the only person who can change the group leader to another roommate. This must be done in the group setup section before the published deadline. To change the group leader select the green arrow next to the roommate's name you want to promote up to the leader position. Then save.

What is my roommate passcode?

The roommate passcode is a personal, computer generated passcode assigned to every student. You must give your personal passcode to your group's leader to add you to your housing selection group. When you log into the Residence System, your passcode is always at the top right hand part of the screen.

Where is the Housing Contract located?

The housing contract terms are part of the housing selection application through the Mount St. Mary's Residence system which you can print off the website.

What do I do if I have a hold on my student account?

Any student who does not have their account up to date will lose their ability to complete the housing selection process to choose a residence for the 2017-2018 academic year. Once their account is addressed, housing will be assigned based on availability after the housing selection process has completed. Please note that housing and/or specific placement is not guaranteed if a student does not complete the housing selection process.

If I don't care who my roommate is or where I live, what do I do?

You should participate in the "housing placement" process. This occurs after housing selection – see detailed information on housing placement.

Can I apply to live in a single room in Housing Selection?

Although single bedrooms are very limited, there are a few options for students seeking such accommodations. We recommend that you form a group of 4 students and apply for the Powell housing selection process, as with suites in Powell Hall you will have your own bedroom. Another option is for you to participate in one of the themed housing selection processes, which will feature single bedrooms in the new University Cottages and Summit Living House. If you require a single room due to documented medical reasons, please complete the special accommodations housing form and apply for housing selection.

Will we definitely get a space in the first selection process we opt in?

No. Groups within each process will be ranked highest to lowest average completed credit hours. Your group leader will be notified by Residence Life through email if you do not qualify based on your group's average completed credit hours. The email will include the selection processes available for you to opt into that have not occurred yet. Every member of your group will need to regroup in order to participate in housing selection. To regroup, you will follow steps 2-4 in the housing selection steps process.

What should I do if I have an accounting hold on my student account?

If you have an accounting hold on your account, please meet with the Accounting Office immediately to work out payment arrangements to ensure you can participate in housing selection. Student accounts must be paid in full or payment arrangements must be made with Accounting Office to participate in Selection.
*** Spring semester accounting holds must be lifted to participate in housing selection. Your group may also be affected by this and may not be able to participate if they do not have a full group as well. We recommend contacting the accounting and finance office immediately to resolve this.***

Can I live in my current room next year?

Yes, you can if you have 100% of the current occupants returning to your room. Or, if all of the current residents are returning or all returning except one (1) and you have a replacement student listed on the application. However, there are some rooms, apartments, and suites not available for room retention, even if you meet the criteria listed above.

Who can I contact to find out more about housing selection?

If you have any questions that are not answered on the housing selection webpage, you can attend one of the information sessions (see the housing selection timeline) or you can email residencelife@msmary.edu

Are there ways that I can meet roommates for next year?

Yes! If you are looking for possible roommates to fill your housing selection group, or if you are interested in meeting a potential roommate/group, please contact the Office of Residence Life as we will maintain a list of students interested in meeting others. We will gladly assist students in connecting with others who may be a compatible roommate match for the upcoming year.

Do I have to participate in housing selection to live on campus next year?

If you want to select your roommates and housing assignment, you do have to participate in housing selection. If you do not have a preference for roommates or housing assignment, you do not have to participate in housing selection, but you will need to complete the Residence Life Housing Placement Application that is available in April on the Mount St. Mary's Residence System. Then, Residence Life will assign you to housing during the summer and confirm your placement via email.